City estimates sponsorship of two-hour Fair Parade will cost nearly $8,000 — including $3,366.08 for public works employees charging double time rate

The Susanville City Council meets at 4:30 p.m. Wednesday, June 17 in the City Council Chambers, 66 N. Lassen St.

According to the agenda, the council will consider Resolution No. 26-6551, authorizing the closure of Main Street from Cottage Street to Rob’s Way on July 18, 2026 for the Lassen County Fair Parade between 9:30 a.m. and 11:30 a.m. and authorizing the Public Works Director to execute a Caltrans Encroachment Permit application as required.

According to the agenda item, Erik Edholm, Acting Public Works Director, wrote, “The Lassen County Chamber of Commerce is requesting City Council support for the Lassen County Fair Parade. Specifically, the LCCOC is requesting the temporary closure of Main Street (Highway 36) from Cottage Street to Rob’s Way on Saturday, July 18, 2026, between the hours of 9:30 and 11:30 a.m. The LCCOC has also requested that the city donate the employee time associated with the road closure as part of the city’s sponsorship of the Lassen County Fair.

“A Caltrans Encroachment Permit is required for the temporary closure of Main Street. While Caltrans does not charge the city an encroachment permit fee, it does require the city, as the permittee, to assume liability associated with the event.

“The event will require three street division employees to sweep Main Street (Highway 36) before and after the parade. In addition, nine Public Works Department employees will be needed to install and remove traffic control devices and assist with traffic control operations alongside 10 police officers and four firefighters.

“Approval of the requested street closures is conditioned upon the Lassen County Chamber of Commerce entering into a standard risk transfer agreement with the city and providing special event liability insurance coverage in accordance with the city’s risk pool program recommended coverage limits.

“Estimated staff time, equipment usage, and insurance costs associated with the city’s sponsorship of the Lassen County Fair Parade are as follows:
• Special event insurance premium — $1,218.00.
• Public works staff time (double time) — $3,366.08.
• Public works staff time (regular time) — $87.98
• Public works equipment costs — $716.25
• Fire department staff time (regular time) — $454.68.
• Police department staff time (regular time) — $2,100.00.
Total estimated cost — $7,942.99.”

Closed Session
At 4:30 p.m. the council will meet in closed session for labor negotiations with the Administrative Unit.

Open Session
The open session portion of the meeting begins at 5 p.m. Items on the agenda include Business from the Floor (public comment) and the Consent Calendar (minutes of the council’s June 3 special and regular meetings).

Public Hearings
The council will consider Resolution No. 26-6547 confirming expenses for the execution of an abatement order at 1101 Arnold St.; and consider Resolution No. 26-6548 establishing and adopting a Schedule of Fees.

New Business
The council will consider Resolution No. 26-5549 adopting the city’s 2-26/2-27 budget; consider Resolution No. 26-6550 establishing appropriations limitations for 2027/2027; consider Resolution No. 26-6551 for the street closure for the Fair Parade; and consider Resolution No. 26-6552 adopting the SB 1 project lists.

Continuing Business
A discussion regarding emergency work at Well No. 3 on Johnstonville Road.

City Manager’s Report
The council will receive a report from the Public Works Department.

Next meeting
The Susanville City Council’s next meeting will be held at 4:30 p.m. Wednesday, July 1.